Sr. Business Coordinator - Internal Medicine MEO

Minimum Qualifications:
Bachelors degree or equivalent and 2 years of office related experience.

Job Summary: 
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Job Duties:

• Assists Program Directors of multiple specialty fellowship programs adhere to their accreditation requirements and participate in the implementation of master block schedules
• Assists Chiefs and divisional management with distribution and maintenance of complex clinical rotation and on-call schedules for fellows and ensures that all rotation schedules are fully supported
• Assures required Letters of Agreement and Affiliation Agreements are in place for all off-site rotations
• Maintains fellowship program records and evaluations; completes program reports in accordance with accreditation standards, tracks participant progress through the program for completion of ongoing program recertification
• Assign and track evaluations and send completion and delinquent reminders to faculty and fellows
• Create and track block schedules using New Innovations and cross reference with Amcon as deemed applicable.
• Coordinate all requirements for fellows, such as risk management, ACLS, and BLS
• Coordinates regular and special educational conferences for faculty and fellows as appropriate
• Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentation.
• Works with GME Office to create contracts for new and continuing fellows; processing new hire paperwork for incoming fellows and other ongoing documentation as required.
• Prepares, organizes, and participates in accreditation site visits, annual program updates, and program internal reviews. Responsible for coordinating all details (includes preparation of PIF).
• Assists Program Director in ensuring the fellowship program maintains compliance with ACGME, RRC, and American Board of Medical Specialties requirements
• Manages confidential fellow performance evaluations, evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential materials.
• Assures fellow compliance with institutional and ACGME resident survey requirements
• Coordinates all administrative duties relative to the recruitment and selection of fellows.
• Manages Electronic Resident Application Service (ERAS) and ensures receipt of required application materials. Provides information for the fellow rank list for submission to the National Resident Matching Program.
• Provides division manager with up-to-date names of fellows and fellowship criteria to ensure websites are kept current.
• Maintains computerized and hard copy files of fellowship program records (utilizing institutional specific residency management software such as New Innovations).
• Manages and completes required graduate medical education reporting surveys, including GME Track, and FREIDA online
• Compiles data for annual ACGME ADS online reports and surveys
• Support Program Manager with various tasks and projects related to program enhancement, reporting, finance, and surveys
• Back-up to other education coordinator(s)
• Perform other related duties as required

Preferred Qualifications: 

• Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures
• Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure
• Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements
• Knowledge and basic understanding of J-1 and H-1 visa sponsorship
• Previous residency or fellowship training program office experience
• ACGME experience

Salary Range:
Commensurate with experience.