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Faculty Recruitment Associate, Provost Administration

Clerical & Administrative Support
UTMB Health
2403522 Requisition #

Minimum Qualifications:

Bachelor’s degree or equivalent related experience.  Three years directly related experience.


Job Description:

Highly skilled Academic Enterprise (AE) Recruitment Specialist for a fast-paced environment who will be an integral part of the team responsible for the successful recruitment and retention of Faculty, Physicians, Advanced Practice Providers (APPs), and executive positions including Chairs and Deans. The incumbent works in the Office of the Provost and supports efforts across the Academic Enterprise to manage the end-to-end recruitment process. Responsible for tracking recruitment and onboarding metric reviews for continual process improvement.

Job Duties:


  • Collaborates with AE departments, schools, and Faculty Relations to maintain the POWER candidate module by reflecting the appropriate documentation of positions open, interviews scheduled, conversation(s) had, offers made or not made, offers accepted or not accepted, reasons for offers declined, etc.
  • Works with Associate VP, Faculty Group Practice Operations, and departments to update and maintain Institutional Strategic Hire List.
  • Works with faculty recruiter(s) to process and track invoices and funds spent on recruitment resources including job postings, ad placements, placement fees, etc.
  • Analyzes effectiveness and cost of advertising and resources used and report by department 
  •  Manages and tracks external search firm contracts. 
  •  Assists the Search Committee with compliance questions and helps maintain process flow. 
  • Creates and manages evaluation tools, including tabulating results for review. 
  •  Prepares handouts for potential candidates including information on local cities as well as general information on UTMB and related departments. 
  •  Escorts candidates during their interviews and visits. 
  •  Provides Galveston Campus tours.
  • Coordinates with Schools and Departments and obtains feedback from interviewers and candidates after the interviews. 
  • Ability to execute search strategy and workflow in collaboration with the current team.


  • Participate in New Faculty Orientation, working with the Office of Faculty Affairs and Professional Development Provide continued assistance to new hires and families helping to acclimate to the UTMB community during their transition/relocation. o Contacting at 30 and 60 days for check-in o Follow-up at 90 days with a survey to help improve the onboarding process 
  • Work closely with departments to resolve any concerns brought forward 
  •  Working with Faculty Relations and HR to produce annual retention reports
  • Adheres to internal controls and reporting structure. 
  • Performs related duties as required. 


    •  Strong written and verbal communication skills 
    •  Ability to work collaboratively with all levels (staff & leadership)
    • Analytical and problem-solving skills
    • Project management
    • Organizational, time management, and ability to prioritize 
    • Competent in general office applications including virtual platforms
    • High personal integrity
    • Ability to guide candidates through the process and ensure every experience is positive, timely, and transparent 
    • Process-driven and always looking for ways to improve existing processes.
    • Can adapt quickly to changing business needs and requirements
    • Strong analytical skills with the ability to build, measure, and scale optimal workflow between candidates, managers, and the recruiting team

    Preferred Qualifications:

    • Bachelor’s degree in a related field 
    • Five years related experience

    Salary Range:

    Commensurate with Experience

    Equal Employment Opportunity

    UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

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