Senior Business Coordinator - Workforce Operations

Minimum Qualifications:

Bachelor's degree or equivalent and 2 years of office related experience.

Preferred Qualifications: 

Applicant tracking and onboarding systems and related PeopleSoft or Human Resources Information System (HRIS).

Job Description:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Job Duties:

Responsible for partnering with recruiters and other team members to facilitate posting, recruitment, and onboarding for all faculty and non-teaching positions in the Academic Enterprise including but not limited to:

• Manage/track/organize incoming requests.
• Prepare electronic files, including offers, for review by the recruiters and management.
• Conduct quality control review of submitted documents to ensure compliance with related processes and procedures.
• Responsible for routing requests for approval to the appropriate leadership group and communicating status updates to departments.
• Conduct or assist with applicant screening, applicant tracking, and approval of specific human resources online documents.
• Support recruiters with follow-up related to recruitment and onboarding tasks through communication with various individuals and areas both internal and external to UTMB.
• Work with the Office of International Affairs to address any compliance issues regarding the recruitment, onboarding, and hiring process for foreign nationals.
• Responsible for managing and auditing electronic files related to job postings and onboarding activities to ensure compliance with storing, disposition, and preservation of official records in compliance with institutional, state, and federal regulations and guidelines for UTMB.
• Stays current with applicable policies, procedures, rules and regulations.
• Participate and provide feedback in the collaborative development of internal process and procedure changes and new programs.
• Provide support to departments and other team members regarding technical expertise, problem resolution, and troubleshooting.
• Assist with process projects by coordinating activities, maintaining records, and providing status updates.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.
• Work on other projects and duties as assigned.

Knowledge/Skills/Abilities:

• Excellent verbal and written communication.
• Organizational skills and ability to effectively manage competing priorities. 
• Analytical/interpersonal skills.
• Maintain the highest level of professionalism.
• Knowledge of relevant laws and policies.
• Proficient in Microsoft Office applications.
• Adaptability in a high-paced environment.
• Maintenance of confidential information with the highest level of discretion.

Salary Range:
Commensurate with experience