HCSS HR Employee Leave Management Specialist
JOB DESCRIPTION
Responsible for the administration of the UTMB Health Leave Policies and Procedures inclusive of Family Medical Leave, Military Leave, Leave of Absence, in coordination with Workers Compensation and the Sick Leave Pool, and Institutional ADA.
ESSENTIAL JOB FUNCTIONS
• Serves as the subject matter expert for managers and employees regarding the FMLA rules and regulations, State of Texas Leave, and the UTMB Family Medical Leave Process.
• Reviews, makes determination of eligibility, and tracks all UTMB employee Family Medical Leave and Military Leave requests in an accurate and timely manner.
• Documents leave requests in the electronic record system and communicates eligibility for Leave Benefits with the employee and employer. Creates the eligible employee leave case in the UTMB Health time capture system.
• Coordinates the Sick Leave Pool application process in accordance with Texas Statute and the UTMB Health Process. Provides the documentation from the health care provider to the qualified medical reviewer(s) and communicates with the employee regarding the decision.
• Preserves all documentation regarding leave in the electronic system according to the UTMB Health document retention schedule.
• Provides training sessions to UTMB Managers throughout the State regarding the UTMB Health medical and military leave process (minimal travel may be required).
• Participates in process updates.
• Monitors and adheres to legislated updates regarding FMLA and Military Leave.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.
KNOWLEDGE/SKILLS/ABILITIES
• Must possess excellent written and verbal communication skills and have the capacity to work with a variety of levels within an organization while keeping on task delivering excellence in customer service even in challenging situations.
• Must be self-motivated and highly organized with the ability to multi-task daily.
• Must be proficient in Word, Microsoft Office including Outlook.
EDUCATION & EXPERIENCE
Minimum Qualifications:
• Associate’s Degree in Human Resources, related field, or equivalent.
• 2 Years HR, Compliance or Payroll Experience.
Preferred Qualifications:
• Bachelors in HR or related field.
WORKING ENVIRONMENT/EQUIPMENT
Standard office environment. Position is located at UTMB Health Central Campus within the Employee Health and Wellness offices. Some in-state travel for training may be required.
Standard office equipment.
Work hours are Mon-Fri (8am-5pm).
