Assistant Administrator - John Sealy School of Medicine
Summary:
To assist the Administrator for the John Sealy School of Medicine (JSSOM) departments in operational and financial reporting, accounting, month-end and year-end activities, measuring trends, forecasting, budgeting, analysis, grants and other financial activities with a broad functional or organizational scope.
Scope:
Responsibilities:
Manages and analyzes business operations and identifies areas where processes can be adapted and improved.
Instrumental in developing and maintaining fiscal and operational systems necessary for strategic and tactical business planning.
Accountable for timely and accurate reporting to meet all internal and external reporting deadlines.
Maintains and monitors the department’s general ledger chart of accounts.
Knowledgeable of the impact of grant and contract revenue on income statements to ensure proper use of funds.
Maintains positive and professional relationships with individuals in the Office of Sponsored Programs and other pertinent entities both on and off campus.
Reviews and approves all journal entries for accuracy and responds to departmental audit questions.
Coordinates the budget process for the department.
Performs financial and statistical analysis in relation to the department’s budget and responds to inquiries from the Dean’s Office regarding budget and financial matters.
Performs monthly departmental account reconciliations against Hyperion reports derived from the Dean’s Office.
Enhances the financial performance of the department through the education of faculty and training of staff.
Coordinates human resources and payroll functions for the ASG.
Manages facilities and IT planning for the ASG.
Responsible for the coordination of benchmarking efforts across the departments, centers/institutes, and/or other groups.
Assists the Chair, Dean, Vice President and the Chief Administrative Officer–Academic Enterprise, and/or Center/Institute Director, if applicable, with the implementation of the Academic Enterprise’s vision and goals.
Assumes responsibility for taking a proactive approach to servicing customers.
Reviews business plans and makes recommendations regarding these plans to the Chair, Center/Institute Director and/or, if applicable, the Vice President and Chief Administrative Officer – Academic Enterprise.
Responsible for the oversight of planning and managing facilities projects in the department, including new construction and renovation.
Assumes responsibility for recruitment, supervision, and continuing development of professional and support staff.
Develops and implements administrative policies, programs, and internal procedures.
Manages the development of business plans for potential new services or business lines to ensure the department achieves its financial goals.
Identifies appropriate internal controls for the department and provides mechanisms to monitor and enforce compliance.
Adheres to internal controls and reporting structure.
Provides briefings on financial statements at departmental meetings.
Represents the Chair and/or the Executive Director/Director as required at institutional meetings.
Assists the Chair, the Center Director and/or if applicable, the Vice President, and Chief Administrative Officer – Academic Enterprise other Academic Enterprise leadership with departmental strategic planning.
Serves in Academic Enterprise meetings as requested by the Vice President and the Chief Administrative Officer of the Academic Enterprise.
Performs other related duties as assigned.
Knowledge, Skills & Abilities:
Excellent communication and interpersonal skills with a high degree of professionalism.
Competence in dealing with a variety of individuals including physicians, researchers and university administrators.
Strong analytical skills and a proactive approach to problem resolution.
Minimum Qualifications:
- Master's degree in a related area plus four (4) years of related experience OR a Bachelor's degree in related area plus six (6) years of related experience.
Preferred Qualifications:
- PeopleSoft and/or Hyperion experience.
- Biomedical science background.
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
