Administrative Coordinator - Visiting Education

Minimum Qualifications: 

Bachelor's degree or equivalent in a related field; 2 years of related experience.
 

Preferred Qualifications: 

• Familiar with using computers and computer systems (including hardware and software) to enter data or process information.
• Experience with customer service to meet quality and satisfaction goals. 

Job Description: 

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Develop and implement a compliance checklist for visiting programs.
   
• Conduct regular audits to measure the level of compliance for each program.
   
• Ensure all visitors complete the necessary clearance procedures, including background checks and health screenings by liaising with UTMB Security Office and UTMB Employee Health.
   
• Verify that visitors have completed required training modules relevant to their visit.
   
• Maintain records of clearance and training completion for all visitors.
   
• Prepare reports summarizing compliance levels and any areas of concern.
   
• Document any incidents or issues that arise during the program and the actions taken to address them.
   
• Collect feedback from visitors and internal departments on compliance processes. And analyze feedback to identify areas for improvement and implement changes as needed.
   
• Manage and process requests for access in Tivoli (including email and view-only access).
   
• Review and submit Nondisclosure Agreements (NDAs).
   

• Order and reconcile background checks for visitors, ensuring all necessary checks are completed in a timely manner.
   

  
   

Salary Range:

Commensurate with experience