Administrative Coordinator - Biochemistry and Molecular Biology Administration/Clerical
Minimum Qualifications:
Bachelor's degree or equivalent in related field; 2 years related experience.
Job Summary:
To provide professional guidance, supervision, and coordination in the administrative duties of a department.
Job Duties:
- Plans, organizes, and coordinates administrative duties.
- Utilizes AI tools to efficiently complete various office duties, enhancing productivity and workflow accuracy.
- Processes Travel Authorizations and travel reimbursements for faculty.
- Assists with Pro Card reconciliations
- Assists with maintaining departmental website.
- Submits and manages Non-PO payments and voucher requests in accordance with institutional policies
- Coordinates shipments and generates shipping labels as needed.
- Responds to emails and troubleshoots issues to ensure timely resolution.
- Obtains and provides requested documentation for faculty, including Tax Exempt forms, direct bill memos, itineraries, and other travel-related materials.
- Provides cross-coverage and administrative support to the department during staff absences.
- Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.
- Interprets rules, regulations, and policies and executes as applicable.
- Conducts special projects and reports.
- Adheres to internal controls established for department.
- Performs related duties as required.
Salary Range:
Commensurate with experience.
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
