Administrative Associate - Academic & Student Affairs, Schl of Hlth Professions

MINIMUM QUALIFICATIONS:

Bachelor's degree or equivalent in related field. No experience required.

SPECIFIC JOB RELATED DUTIES:

• Assists in the preparation of the departmental budget.
• Maintains the current status for the budget and grants including income and expenditures.
• Provides staff assistance in the development and interpretation of policies and procedures relative to the department.
• Organizes and directs the secretarial and clerical operations of the department by establishing, reviewing, and revising internal procedures and workflow.
• Acts as department liaison with other departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters.
• Coordinates personnel matters with the Human Resources Department and ensures compliance of the department with current Human Resources policies, procedures, and practices.
• Compiles and prepares financial, statistical, and annual reports.
• Adheres to internal controls established for department.
• Performs related duties as required.

SALARY RANGE:

Commensurate with experience.

PREFERRED SKILL/COMPETENCY:

• Proficiency in Microsoft Office 365 Programs such as Word, Excel, PowerPoint and Outlook.
• Advanced proficiency and recent work experience in database applications and software systems.
• Ability to manipulate a large amount of data within computerized systems.
• Fundamental knowledge of budget reconciliation.

Preferred Work Experience:

• Contract work experience preferred or related experience applicable to job duties.
• Experience in interpretation, application and assistance to others on policies and procedures.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.