Sr. Business Coordinator, Internal Medicine MEO (Onsite)

Minimum Qualifications:

Bachelors degree or equivalent and 2 years of office related experience.

Job Description: 

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Job Duties:

• Assists Program Directors of multiple specialty fellowship programs adhere to their accreditation requirements and participate in the implementation of master block schedules.
  
• Assists Chiefs and divisional management with distribution and maintenance of complex clinical rotation and on-call schedules for fellows and ensures that all rotation schedules are fully supported.
  
• Assures required Letters of Agreement and Affiliation Agreements are in place for all off-site rotations.
  
• Maintains fellowship program records and evaluations; completes program reports in accordance with accreditation standards, tracks participant progress through the program for completion of ongoing program recertification.
  
• Assign and track evaluations and send completion and delinquent reminders to faculty and fellows.
  
• Create and track block schedules using New Innovations and cross reference with Amcon as deemed applicable.
  
• Coordinate all requirements for fellows, such as risk management, ACLS, and BLS.
  
• Coordinates regular and special educational conferences for faculty and fellows as appropriate.
  
• Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentation.
  
• Works with GME Office to create contracts for new and continuing fellows; processing new hire paperwork for incoming fellows and other ongoing documentation as required.
  
• Prepares, organizes, and participates in accreditation site visits, annual program updates, and program internal reviews. Responsible for coordinating all details (includes preparation of PIF).
  
• Assists Program Director in ensuring the fellowship program maintains compliance with ACGME, RRC, and American Board of Medical Specialties requirements.
  
• Manages confidential fellow performance evaluations, evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential materials.
  
• Assures fellow compliance with institutional and ACGME resident survey requirements.
  
• Coordinates all administrative duties relative to the recruitment and selection of fellows.
  
• Manages Electronic Resident Application Service (ERAS) and ensures receipt of required application materials. Provides information for the fellow. rank list for submission to the National Resident Matching Program.
  
• Provides division manager with up-to-date names of fellows and fellowship criteria to ensure websites are kept current.
  
• Maintains computerized and hard copy files of fellowship program records (utilizing institutional specific residency management software such as. New Innovations).
  
• Manages and completes required graduate medical education reporting surveys, including GME Track, and FREIDA online.
  
• Compiles data for annual ACGME ADS online reports and surveys.
  
• Support Program Manager with various tasks and projects related to program enhancement, reporting, finance, and surveys.
  
• Back-up to other education coordinator(s).
  
• Perform other related duties as required.
  

Preferred Qualifications:

• Proficient in the use of New Innovations.
• Excellent organizational skills.
• Advanced Microsoft Word and Excel skills .
• Highly organized, proactive, self-starter with experience in high traffic/volume, fast paced office.
• Works well independently and in a team environment.
• Familiar with My UTMB, New Innovations, Kronos, ERAS, ACGME, NRMP, & ABIM.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to demonstrate tact and diplomacy when dealing with confidential information.
• Ability to create, compose and edit written materials.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
• Ability to independently understand, identify, communicate regulatory changes.
• Ability to understand GME accreditation and regulatory aspects of GME.
• Exercising independent judgment, flexibility and discretion when setting priorities, implementing procedures, maintaining standards, and resolving problems.
• Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures.
• Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure.
• Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements.
• Knowledge and basic understanding of J-1 and H-1 visa sponsorship.
• Previous residency or fellowship training program office experience.
• ACGME experience.

Salary Range:
Commensurate with experience.