Intermediate Facilities Information (On-Site) Associate - Portfolio Management

Minimum Qualifications:

Bachelor's degree and two years of experience in a related position. An equivalent combination of education and experience may be considered.

Job Summary:

Uses information technology to provide reporting and analysis in support of internal and external customer requests for information and service relating to all aspects of building/campus documentation. Assists in the maintenance of departmental databases that provide information regarding building drawings, surveys, manuals, occupants, and facilities inventory.

Job Duties:

• Manages the creation of building floor plans for UTMB facilities using CAD. Walks buildings and sites for space inventory tasks and to field verify construction and survey drawings. Communicates and coordinates with construction project delivery teams to support planning and activation tasks.

• Uses the CAFM system to maintain building, room, and departmental information and generate building and departmental reports. Coordinates updates to the CAFM system in collaboration with the Vendor.

• Leads in the processing, data verification, and filing of space surveys by others. Communicates with customers to resolve inquiries. Assists with user training sessions.

• Understands relational databases and can use SQL tools to analyze and report on space data. Compiles space data provides space data to support reports by others, and drafts internal and external reports. Partners with customers to facilitate oral and written communications, including the design and delivery of presentations.

• Manages the electronic document management system (EDMS) for archiving construction documents. Inspects and catalogs delivered documents. Trains and assists staff in accessing the EDMS, printing electronic facilities drawings, and other documents as needed.

• Designs and produces organization charts, diagrams, and posters for various groups as required.

• Learns new computer software, as the position requires.

• Performs related duties as required.

Knowledge/Skills/Abilities:

• Basic to intermediate AutoCAD 2D drafting and ability to read construction documents.

• Working knowledge of relational databases.

• Strong communication skills, organizational skills, and attention to detail.

• Experience with Archibus or other CAFM systems preferred.

• Experience with MS Access / SQL / Oracle databases preferred

• Experience with Electronic Document Management Systems (EDMS) preferred.

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

On-site, Monday through Friday, 8 am to 5 pm, and as needed on occasion.