HCSS Administrative Support Assistant - Student Services (Part-Time)

*This is a part-time position. Two days per week (Tuesday/Thursday, 8am–5pm).

JOB DESCRIPTION
To provide clerical and office administrative support to the ADA Office.

ESSENTIAL JOB FUNCTIONS

Software Related Tasks

·         Responsible for data entry using the Maxient Case Manager System including the creation, retrieval, and/or update of electronic files, along with checking and verifying the accuracy and completeness of data entered.

·         Utilizes scanner, copier, or other electronic software to ensure proper electronic filing and placement of standard office forms, correspondence, reports, and documentation.

·         Organizes and maintains an efficient process for spreadsheets, databases, and area records affiliated with the Maxient Case Manager system.

·         Proofreads all completed assignments.

Clerical Tasks – Filing, Scheduling, Reporting, etc.

·         Performs a variety of routine miscellaneous clerical tasks, as defined by area/process, such as scan files and electronic filing.

·         Assists in compiling data for reports.

Customer Service

·         Serves as receptionist, routing visitors and callers or taking and delivering messages to appropriate individual.

Miscellaneous

·         Assists with special projects.

·         Produces accurate work.

·         Prioritizes daily work assignments.

·         Contributes ideas and suggestions for improvements to the process.

·         Attends training programs as needed.

·         Establishes a familiarity with applicable procedures for the work process.

*HealthCare Systems Staffing (HCSS) is the in-house contract staffing agency for UTMB. Therefore, no benefits are associated with this or any HCSS position.*