HCSS Administrative Support Assistant - Student Services (Part-Time)
*This is a part-time position. Two days per week (Tuesday/Thursday, 8am–5pm).
JOB DESCRIPTION
To provide clerical and office administrative support to the ADA Office.
ESSENTIAL JOB FUNCTIONS
Software Related Tasks
· Responsible for data entry using the Maxient Case Manager System including the creation, retrieval, and/or update of electronic files, along with checking and verifying the accuracy and completeness of data entered.
· Utilizes scanner, copier, or other electronic software to ensure proper electronic filing and placement of standard office forms, correspondence, reports, and documentation.
· Organizes and maintains an efficient process for spreadsheets, databases, and area records affiliated with the Maxient Case Manager system.
· Proofreads all completed assignments.
Clerical Tasks – Filing, Scheduling, Reporting, etc.
· Performs a variety of routine miscellaneous clerical tasks, as defined by area/process, such as scan files and electronic filing.
· Assists in compiling data for reports.
Customer Service
· Serves as receptionist, routing visitors and callers or taking and delivering messages to appropriate individual.
Miscellaneous
· Assists with special projects.
· Produces accurate work.
· Prioritizes daily work assignments.
· Contributes ideas and suggestions for improvements to the process.
· Attends training programs as needed.
· Establishes a familiarity with applicable procedures for the work process.
*HealthCare Systems Staffing (HCSS) is the in-house contract staffing agency for UTMB. Therefore, no benefits are associated with this or any HCSS position.*
KNOWLEDGE/SKILLS/ABILITIES
· Some knowledge of Microsoft Office Suite (including MS Word). Must be proficient in typing and spelling.
EDUCATION & EXPERIENCE
Minimum Qualifications:
· High school diploma or equivalent.
· One year office related experience.
WORKING ENVIRONMENT/EQUIPMENT
Standard office environment.
This is approximately a 12-week assignment.
*HealthCare Systems Staffing (HCSS) is the in-house contract staffing agency for UTMB. Therefore, no benefits are associated with this or any HCSS position.*