Federal Work Study Student, Occupational Therapy

Minimum Qualifications:

High School Diploma, UTMB Student enrolled at least half time.

Job Description:

The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day.

Opening Duties

• Turn on the AC units and lights.
  
• Bring computer and vitals cart downstairs (no longer needed).
  
• Set-up computer with google drive, epic, schedule.
  
• Print all necessary paperwork for the day.
  
• Unlock cabinets with supplies.
  
• Review client list including any cancellations.

Manage volunteers 

• Send out volunteer sign-up on email.
  
• Send email to selective students and volunteers about information about where to park, what to expect, time, etc.
  
• Send out shadowing sign-up.
• Delegating various cleaning organizational duties to volunteers.

Advocacy

• Advocate for OT to other professions at St. Vincent’s and on campus.
  
• Attending health fairs. 
  

Liaison between OT department and St. Vincent’s office 

• Communication with Liz about scheduling.
  • Send on Monday.

• Ensuring every client doesn’t have insurance coverage.
  
• Attending IP Clinic to update other medical professionals.
  
  • Every Wednesday. 

Financial management of funds

• Distribution of donated funds.
  
• Plan fundraisers in advance for each semester.
  
• Maintain clinic budget.
  
• Keep up budget spreadsheet.
  

Planning, organizing and updating the clinic schedule 

• Coordinating client and selective schedules
  
• Updating client list for the week and distribute confirmations and cancellations to students and faculty treating
  
• Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive
  
• Calling existing referrals to get them on the schedule
  
• Create weekly schedule on Epic
  
• Check clients in/out on Epic
  

Miscellaneous 

• Providing treatment notes for clients as needed.
  
• Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral.
• Ensure cabinets are organized.
• Continuously seek out referrals.
• Continuously seek out financial opportunities for St. Vincent’s.
• Ensure that supplies/linens are not running low .
• Maintain equipment.
• Helping selective students with issues/problems that may occur during the day.

Closing Duties 

• Take computer and other items back upstairs.
• Turn off lights, lock door handle.
• Have volunteers put back tables in the back, right corner.
• Make the following week’s schedule and add to Google Drive and Epic.

Monday/Tuesday

• Call patients to confirm appointments.
• Find new patients to fill open spots.
• Email Liz list of Spanish speaking patients to call and confirm. 
• Send out volunteer signup.

Wednesday 

Go to IP clinic (usually show up around 1:00ish)

• Finalize schedule in Epic.
• Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on Wednesdays.
• If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs.
• Assist with PALs.
• talk to other professions if necessary.
• Send out outpatient schedule to students and faculty via email.
• Schedule bus rides if needed.

Thursday

• Print papers.
• Call patients who need day of reminders.
• Bring down vitals cart/big computer if needed.
• Wash towels.
• Check hydrocollator temperature and update log (Wednesday and Thursday).
• Clean hydrocollator (biweekly).
• Start calling patients who have not arrived five min after session start (at your discretion).
• Update no show numbers for patients.
• Change appointment types for next weeks appointments (update initial eval to follow up).

Other stuff throughout the week:

• Attend monthly clinic meetings (chair).
• Attend IP committee meetings.
• Help facilitate clinic events (find volunteers/delegate to other people).
• Send OT metrics every month to apkakkil@utmb.edu (may change).

Chair responsibilities:

• Attend meetings.
• Communicate with other chairs.
• Update team on OT needs/concerns etc.
• Vote on issues that concern OT.

Salary Range:
Commensurate with experience.