Faculty Recruitment Specialist - Workforce Operations

Minimum Qualifications:

Bachelor’s degree and two years of relevant experience.  An equivalent combination of education and experience relevant to the role may be considered for this position.

Job Summary:

Responsible for the recruitment, selection, and preboarding processes for all Faculty and Non-teaching positions for UTMB. This position is a subject matter expert and ensures compliance with all applicable internal and external rules and regulations.

Job Duties:

• Review, approve, and manage Faculty and Non-Teaching requisitions in the recruitment application.
  
• Evaluate all Faculty and Non-Teaching appointment requests and advise departments on required processing based on appointment types.
  
• Conducts or assists with applicant screening, routing, and disposition for all Faculty and Non-Teaching requisitions in the recruitment application.
  
• Ensure new hires and rehires meet the minimum qualifications and pre-employment requirements.
  
• Provide advisement and guidance to departments and managers on Faculty and Non-Teaching recruitment, selection, and preboarding processes.
  
• Monitor the status of the I-9 Employee Authorization to Work and serve as backup.
  
• Review and recommend non-teaching offer letters for approval.
  
• Analyze, recommend, and implement process improvement initiatives.
  
• Develop, update, and interpret institutional and departmental policies and procedures.
  
• Develop training content and conduct training on the Faculty and Non-teaching recruitment process.
  
• Review requests for job postings and interviews to ensure compliance with EEOC and other rules and regulations.
  
• Work with the International Affairs office on compliance issues regarding the recruitment, selection, and hiring process for foreign nationals.
  
• Partner with Payroll and Benefits to advise on appropriate procedures for processing reappointments based on break-in service and/or retirement status.
  
• Creation and approval of Human Resources online documents relative to Faculty and Non-Teaching appointments via (HCM) Human Capital Management System.
  
• Adhere to internal controls and reporting structure.
  
• Performs related duties as required.
  
• Work on other projects and duties as assigned.
  

Knowledge/Skills/Abilities:

• Excellent verbal and written communication.
  
• Organizational skills and ability to effectively manage competing priorities. 
  
• Analytical/interpersonal skills.
  
• Maintain the highest level of professionalism.
  

Salary Range:
Commensurate with experience