Executive Assistant - Strategic Communications & Branding

Minimum Qualifications:  

Bachelor’s degree or equivalent and a minimum of five years of experience working in a demanding executive environment.

Job Summary:

Serves as an extension of the vice president, providing a broad range of administrative services to support the goals of the department and the enterprise area as well as the overall mission of the university.

Job Duties:

• Serves as the first point of contact and represents the executive in a positive and highly professional manner.
• Manages multiple, competing priorities and deadlines expeditiously and with considerable discretion and judgment.
• Executes, with minimal direction, administrative duties at the highest level, including managing time-critical, sensitive and/or confidential information.
• Manages the executive’s calendar and schedule, while preserving time in the calendar for strategic planning, as needed.
• Prepares the executive for each day by presenting a calendar, gathering and organizing appropriate supporting materials and files for meetings and activities, and reviewing the information with the executive.
• Plans, prepares and oversees all aspects of meetings for the executive, including: invitations, meeting agenda, scheduling of guests, refreshments/food service, audiovisual support, etc.
• Researches, assembles and develops various presentations, projects and reports for the executive.
• Participates in budget planning and development activities.
• Manages the vice president’s travel schedule, arrangements and reimbursement.
• Procures equipment and supplies needed by the executive and staff
• Initiates or drafts responses to various issues on behalf of the executive and proofreads all materials to ensure accuracy.
• Triages phone calls, mail, email and other communiques with executives, direct reports and staff members at the direction of the vice president
• Manages routine administrative tasks for the vice president’s office, as assigned. Examples may include: timekeeping, ordering supplies, processing invoices, filing reports, managing special projects, etc.
• Interprets and executes rules, regulations and policies, as applicable, and adheres to internal controls established by department.
• Works cooperatively and collaboratively with other executives and staff members to create a high-functioning team that sets and achieves goals.

Salary Range:  Actual salary commensurate with experience.

Work Schedule:

On-site, Monday through Friday, 8am to 5pm, and as needed on occasion.