Emergency Management Coordinator (Partial Remote) - Institutional Preparedness

Minimum Qualifications:

Bachelor’s Degree in a related field. An equivalent combination of education and experience relevant to the role may be considered for this position.

Required:

Incident Command System (ICS 100, and/or 200, 700, 800. Must be obtained within 12 months of hire.

Preferred Qualifications:

• Familiarity with emergency management in a health care, academic, and/or research setting.

• Emergency Management certifications as appropriate, particularly in healthcare.

Job Summary:

Performs emergency management and preparedness activities across UTMB’s healthcare, academic, research, and support enterprises. Develops contingency plans, training, exercises, and disaster resources to address identified priority risks. Coordinates and fosters Whole-Community Response capabilities in areas served by UTMB

Job Duties:

• Coordinate the activities of UTMB’s Emergency Management Program as directed by the Associate Vice President (AVP) of Institutional Preparedness.

• Facilitate the work of the UTMB Incident Command Team members in a coordinated response and develop incident documentation to support major disaster claims.

• Work closely with various departments across UTMB – including the Academic & Research Enterprises – to maintain response plans, share resources, communicate during emergencies, and conduct after-action reviews, ensuring improvement activities are achieved.

• Facilitate continuity planning efforts alongside subject-matter experts from Information Technology Services, Business Operations & Facilities, and individual departments.

• Manage UTMB’s emergency supplies inventory, ensuring it remains up to date and sufficient for emergency response to UTMB’s priority risks.

• Maintain a logistics plan for emergency supplies.

• Conduct training and exercises across the institution to enhance preparedness for priority risks.

• Attend emergency preparedness/management trainings as necessary, bringing back applicable knowledge and tools to share with and educate UTMB personnel.

• Work with the AVP of Institutional Preparedness to ensure compliance with The Joint Commission standards as well as compliance with all other regulatory agency requirements.

• Facilitate and actively participate in key meetings across the institution (e.g., Safety & Security, Regulatory Accreditation, Environment of Care, etc.) as well as community activities, maintaining a positive working relationship with departmental, city, county, state, and federal officials in order to enhance UTMB resilience.

• Use database, web, and geographical information system tools to enhance UTMB preparedness, mitigation, response, and recovery capabilities.

• Maintain situational awareness of potential threats to UTMB, including weather, flooding, public utility losses, interruption of classes, etc. Effectively communicate this information to key personnel across UTMB.

Knowledge/Skills/Abilities:

• Knowledge of emergency preparedness and disaster response, including both ‘incident-specific’ and ‘All Hazards’ frameworks.

• Knowledge of continuity planning.

• Ability to analyze data and summarize multiple sources of information into coherent recommendations for action.

• Excellent communications, interpersonal, and problem-solving skills with a high degree of professionalism and competence in dealing with a variety of individuals, including administrative, academic, and medical professionals, peers, and public officials.

Work Schedule:

Monday through Friday, 8 am -5 pm, and as needed.

Salary Range:

Actual salary commensurate with experience.