Educational Specialist, Institute for Translational Sciences

Min Qualifications:

• Bachelor’s degree and 3 years related experience. Master’s Degree in Higher Education, Student Affairs, Education Administration or other educational related field preferred.  Experience with NIH grant management including collecting data from trainees/scholars, utilizing eRA Commons, xTrain, and assisting with reports.

Specific Job Related Duties:

• As a member of the ITS Education Office, the ES is a (and often the) point of contact for prospective and current students, trainees and scholars regarding information on formal education programs (i.e., Institutional degree-granting and/or NIH-supported training programs), the ITS, UTMB Schools, and admission processes.
• The ES provides administrative support for ITS training programs, faculty, and students/trainees/scholars
• The ES assists the ITS Education Office (EO) Director, EO Manager and Graduate Program Directors
• The ES is the administrative link between the ITS training programs and UTMB schools, Enrollment Services (ES) and UTMB Schools.
• Provides support to Faculty and ITS administrators regarding formal training programs

• Provides support for committees related to ITS education programs

• Manages special projects related to education and training programs

• Manages promotional material for the programs and prospective students (Open House, website, newsletter, marketing, etc.)

•  Provides organizational and administrative support for the programs (e.g. schedules meetings and seminars, graduate finances, course calendar, schedules graduate classes, events, room-bookings, e-Calendar, etc.)

•  Is comfortable working with the Student Information Systems, Financial Information Systems, and Human Resources Information Systems needed for the support of the education programs

• Ensures that Listserv messages reach the appropriate audience

• Attends regularly scheduled coordinator information sessions given by the Graduate School for Biomedical Sciences (GSBS)

• Develops and maintains relationships with faculty, students, course participants, prospective students, and UTMB staff for promoting participation in EO activities.

• Maintains records/data, survey creation and deployment and prepares reports for review and analysis of EO Programs, courses and seminars.

• Assists EO Director, Faculty and Training Manager in oversight and reporting of federal, state and private grant funding, including office financial accounts.

Salary Range:

Commensurate with experience

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.