Coordinator II Residency Training Program, Aerospace Medicine (Partial remote)

Minimum Qualifications: 

 Associate's degree or equivalent. 3 years related experience.

Preferred Qualifications: 

•Bachelor’s degree (e.g., business, education, healthcare administration, or related field)
•Experience in graduate medical education (GME) or academic healthcare settings
•Familiarity with ACGME, ERAS, NRMP, and New Innovations or similar systems
•Demonstrated ability to manage high-stress, fast-paced environments with professionalism and discretion

Job Description: 

To perform a wide variety of professional duties in the management of all medical and House Staff programs.

Job Duties:
Program Operations & Compliance
•Coordinate day-to-day operations of the ACGME-accredited Aerospace Medicine Residency Program.
•Ensure compliance with ACGME, UTMB, and institutional policies and timelines.
•Maintain accurate and timely documentation for accreditation, evaluations, and resident records.
•Become familiarized and adept with other academic guidelines and policies in relation to Division activities.
 

Resident Support & Scheduling
•Serve as the primary liaison for residents regarding schedules, onboarding, credentialing, and wellness resources.
•Coordinate clinical and academic rotations, including those with NASA, FAA, and other external partners.
•Track resident progress, evaluations, and milestones in collaboration with faculty and the Clinical Competency Committee.
 

Communication & Stakeholder Engagement
•Act as a professional and responsive point of contact for internal and external stakeholders, including faculty, institutional leadership, and  national partners.
•Draft and manage correspondence, reports, and meeting agendas.
•Support recruitment efforts, including ERAS application processing, interview scheduling, and candidate communications.
 

Event & Project Coordination
•Organize program events such as orientation, graduation, didactic sessions, and visiting lectures.
•Assist with logistics for research presentations, conferences, and collaborative projects.
•Represent and support the program in institutional and national forums; Graduate Medical Education, ACGME, Specialty Conferences, etc.
 

Strategic & Team Contributions
•Participate in division-wide initiatives and strategic planning efforts.
•Contribute to a culture of innovation, professionalism, and continuous improvement.
•Perform other duties as assigned to support the mission of the program and department.
•Adheres to internal controls established for the department. 
•Performs related duties as required. 
 

Salary Range:
$50,400 - $63,000; Commensurate with experience