Business Coordinator, Internal Medicine

Specific Job Related Duties:

      Min Qualifications:

       Associate’s degree or equivalent and 2 years of office related experience

Financial Related Tasks

• Assists in the preparation of financial and statistical reports related to clinic operations
• Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.
• Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
• Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.

Software Related Tasks

• Creates, maintains, and manipulates databases, MS Word documents and Excel spreadsheets.
• Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands.

Clerical Tasks

• Provide direct support with the processing and tracking of home health orders
• Develops area/process office record keeping system
• Compiles data for necessary reports and develops reports that are user friendly.
• Schedules, coordinates, and organizes appointments, meetings, and rooms.
• Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
• Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters.

Miscellaneous

• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area.
• Ability to think independently and make decisions as necessary.
• Initiates improvements in work process/environment.
• Analyzes and standardizes procedures for improved efficiencies.
• Prioritizes daily work assignments.
• Contributes ideas and suggestions for improvements to the process. 

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.