Business Coordinator - Environmental Health & Safety

Minimum Qualifications:

Associate's degree or equivalent and two (2) years of office-related experience.

Job Description:

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within the Environmental Health and Safety department.

Job Duties:

This role operates in a fast-paced office environment, supporting departmental needs while managing regular inquiries by phone, email, and in-person walk-ins. Strong organizational and multitasking skills are essential to prioritize and complete daily responsibilities while responding effectively to incoming requests. Demonstrated proficiency in Microsoft 365 applications is required.

• Meeting Support: Coordinate logistics for program, departmental, and committee meetings; accurately record and distribute meeting minutes in accordance with supervisor directives.

• Travel & Expense Management: Coordinate employee travel arrangements and process expense reimbursements in compliance with UTMB Travel Guidelines and institutional policies.

• Purchasing & Procurement: Process requisitions for routine supplies, non-routine items, and capital equipment purchases adhering to UTMB procurement rules and standards. Responsible for purchasing supplies by procurement card.

• Records Management: Organize, maintain, and archive departmental files, reports, correspondence, and records in alignment with institutional record retention schedules. Including uploading department training records into department database.

• Customer Service: Serve as a resource for internal and external stakeholders, providing effective problem resolution and guidance regarding departmental policies, procedures, and daily operations.

• Clerical Operations: Perform routine administrative support tasks, including sorting and distributing mail, answering phone calls, processing invoices, and maintaining departmental bulletin boards.

• Compliance & Support: Adhere to internal controls, reporting structures, and organizational policies, performing related duties as assigned.

Working Environment:

Standard office, hospital, clinical, and/or laboratory environments

Salary Range:

Actual Salary commensurate with experience.