Associate Vice President of Property Services

Summary:

Direct the management, reliability, and condition provision of all space and properties in support of the patient care, research, academic and institutional support activities in alignment with the mission of UTMB. This includes Operations and Maintenance services, Emergency Management and Compliance with accrediting agencies as appropriate. Coordinates the provision of facilities services including capital projects, safety, security and logistics with facilities operations to assure seamless delivery of all property and facility services.

Scope: Institution-wide.

Responsibilities: 

• Develops an ongoing five-year facilities asset maintenance and capital renewal plan for all Health System, Academic Enterprise, and Institutional Support space consistent with UTMB’s long-range master plan. The infrastructure plan includes the mechanical, electrical, and plumbing requirements necessary to operate the buildings consistent with good practices and the future strategic plans of the institution. Asset maintenance plan will include the various public areas, grounds, and infrastructure.

• Assists and communicates as an owner’s representative, in the direction of internal and external planners, architects, engineers and other specialty consultants in the development and implementation of capital projects within the campus facilities.

• Acts as the Co-Chair of the Environment of Care Committee and is responsible for the oversight and Healthcare facilities readiness regarding this aspect of the Joint Commission accreditation. In addition, this position is responsible for facilities compliance with AAALAC, USDA, CDC, NIH, GLP, CAP, SAC, State Fire Marshall, TCEQ, the Texas Department of State Health Services, and other accrediting and/or regulating agencies.

• Ongoing business and process improvement activities are essential to keeping all Property Services programs viable.

• Works closely with the executive teams of each Executive Vice President and associated, Department Chairs, Deans, Vice Presidents, Principal Investigators and Physicians to achieve program priorities and objectives.

Team Design:

• Maintain an ongoing level of education in facilities management and strategic management.
• Provide the time and the budget necessary to invest in the development of staff.
• Develop an environment that attracts good people to the organization and prepares them for greater responsibilities both here and elsewhere.
• Mentor and teach others. Serve as a model for ethics, work discipline, and teamwork within the department and across the division.
• Products:
  • Professional participation in APPA, ASHE and other organizations to maintain knowledge.
  • High employee satisfaction and knowledgeable staff.
  • Employee coaching and evaluations.
  • Organization structure and accountability.

Department Leadership:

• Lead the maintenance and renewal of all Patient Care, Research, Academic and Institutional Support Facilities’ space and properties.
• Direct and/or assist in the development of new initiatives with subordinates and other leaders.
• Encourage, critique, and champion these initiatives; manage risk of implementation.
• Act on behalf of the Vice President of Business Operations and Facilities as directed.
• Provides emergency management and readiness response plans for all UTMB campuses, facilities, and utilities.
• Help coordinate all operation of the division working with the other AVP’s and Directors that report to the VP, Business Operations and Facilities.
• Coordinates Budget planning for departments of responsibility and oversees the implementation of same.
• Products:
  • Capital renewal, deferred maintenance, and life-cycle plans.
  • Process improvement projects.
  • Business plans for Maintenance, and Operations.
  • Energy Conversation Plan.
  • Emergency Management and Readiness Plans.
  • Departments of responsibility operate within budget.
  • Institutional Waste Management Plan pertaining to Incineration, Autoclaving, and Sterilization.

Environment Creation:

• Provide an environment for patients, faculty, practitioners, visitors and staff that is in keeping with the Joint Commission and the organizations Environment of Care Standards.
• Maintain public areas at a high appearance level.
• Serve as Chair of the Environment of Care Committee.
• Maintain animal facilities and other research facilities in keeping with CDC, AAALAC, NIH, GLP standards.
• Maintain academic facilities in keeping with SAC standards.
• Oversees a maintenance program that minimizes un-scheduled down-time, maximizes mean time between failures and minimizes the cost to the institution.
• Products:
  • Successful surveys and accreditation by TJC, CAP and any other agency and/or standards required to support Healthcare Operations.
  • Successful Survey and certification by CDC, AAALAC, GLP and SAC or any USDA other organization and/or standards required by the Academic Enterprise and associated research.
  • Successful compliance and certification by TCEQ required to support diesel generator and incinerator air quality operations.
  • High patient and staff satisfaction ratings regarding the environment.
  • Emergency and Disaster Preparedness.

Customer Service:

• Be visible and available to all clients and customers.
• Products:
  • Attend leadership meetings and other ad-hoc meetings as requested by customers.
  • Perform inspections and participate in rounds within divisions.
  • Participate in post occupancy evaluations of property to improve future decision making.

Construction Leadership:

• Act as an owner’s representative in planning, development, functional programming, construction quality control, commissioning and activation of capital projects.
• Products:
  • Project outcomes align with the needs of the division.
  • Building systems operate reliably and appropriate preventative and Predictive Maintenance programs are installed efficiently and effectively.

Influence:

• Be current and involved with Codes and Standards development and application.
• Represent the institution with Code and Standard promulgating agencies.
• Products:
  • Represent UTMB with regulating agencies.

Marginal or Periodic Functions:

• Adheres to internal controls and reporting structure. 
• Performs related duties as required.
   

Minimum Qualifications:

• Bachelor's degree in Engineering, Architecture, Facilities, Technology, or Business plus eight (8) years of experience in an Academic Medical Center or Institution at a Director level.
• Certified Healthcare Facilities Manager (CHFM).

Preferred Qualifications:

• Master's degree in Engineering, Architecture, Facilities, Technology, or Business.
• Certified Educational Facilities Professional (CEFP).