Administrative Specialist - University Police

Minimum Qualifications:

Bachelor's Degree or equivalent and two years of related experience.

Preferred Qualifications:

Current working experience in:

• PeopleSoft HCM and FMS

• Kronos timekeeper

• Leave management and WCI.

• Technologies to improve efficiencies and processes.

• MS Office – Teams, Copilot, Outlook, Calendar, Excel, and Access

• Power BI

Job Description:

To provide professional and administrative coordination of human resource and financial management activities.

Job Duties:

Human Resources:

• Submit HCM transactions – Reports to, Position change, department budget requests, salary change, and additional pay.

• Assist with managing and tracking WCI and leave – FML, Accommodations, LOA

• Maintain reports to track reporting changes, sourcing, and leave.

• Acts as liaison between the Police Department and Human Resources.

Budget:

Assist in the monthly reconciliation of purchase orders and vouchers against the financials.

Purchasing:

• Process and track department purchases to include blanket orders.

• Update and maintain the department purchase spreadsheet.

• Problem-solve and resolve any purchasing issues.

PeopleSoft:

-AP:

Process and track department invoices and PO vouchers.

-Travel & Expense:

Arrange travel and enter information in PeopleSoft to process employee reimbursements and check requests, ensuring compliance with institutional policies and procedures.

-Payroll:

• Manages and processes time to include on-call pay, floats, and sign-off.

• Acts as backup timekeeper

• Creates and maintains the department master schedule.

Administrative:

• Support the Chief of Police with scheduling meetings and maintaining calendar.

• Prepare general correspondence.

• Prepare and maintain monthly reports and projects.

• Process improvement

• Coordinate department events.

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

Knowledge/Skills/Abilities:

• MS Office Suite – Teams, Copilot, Outlook, Calendar, Excel, and Access

• OneNote

• Proactive

• Professional

• Organized

• Meticulous

• Strong written and verbal communication skills.

• Multi-task and prioritize.

Working Environment/Equipment:

This position works Monday – Friday, 8:00 AM – 5:00 PM. The job may occasionally require after-hours and/or weekend work, as well as overtime. Some occasional remote work is possible upon completion of training and coordination with the manager.

Salary Range:

$50,160 - $62,700 Annually, actual salary commensurate with experience.