Administrative Specialist - Provost Service Center

Minimum Qualifications:

Bachelor's Degree or equivalent and two years of related experience.

Job Description: 

To provide professional and administrative coordination of human resource and financial management activities.

Job Duties:

Administrative

• Responsible for Human Resources procedures related to employee appointment and maintenance transactions. This includes but is not limited to the following:
  • Review and process Employment Authorization Forms.
  • Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.
  • Open and maintain complete/accurate files.
  • Update/maintain faculty database, if applicable.
  • Review and process Memorandums of Appointment, if applicable.
  • Ensure compliance with UT System Regents Rules.
• Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.
• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.
• Prepares reports as requested for institutional and/or external reporting purposes.
• In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information. Complete annual surveys and run reports as needed.
• Identifies operational problems and implements changes to provide solutions.

Budget

• Coordinate information to support the institutional/departmental budget and planning process.
• Maintains departmental reconciliation and analysis of commitments made through the entity.
• Adheres to internal controls established for department.
• Performs related duties as required.

Work Schedule:

Remote work, Monday through Friday, 8am to 5pm, and as needed on occasion.

Salary Range:
Commensurate with experience.