Administrative Secretary - Huntsville Central Pharmacy

REQUIRED EDUCATION/EXPERIENCE: 

PREFERRED EDUCATION/EXPERIENCE: 

Key Responsibilities

Front Desk & Office Support

• Serve as the primary point of contact for visitors, staff, and incoming inquiries.
• Manage a busy front desk, including phone coverage, reception, and general administrative assistance.
• Maintain a clean, welcoming, and organized front office environment.
• Coordinate scheduling, meeting logistics, and conference room reservations.

Travel & Reimbursement Processing

• Assist employees with submitting travel requests and reimbursement documentation.
• Review expense reports for accuracy and compliance with organizational policies.
• Track pending reimbursements and ensure timely processing.

Employee Engagement & Special Projects

• Maintain and update the employee communication board, ensuring monthly recognition and timely updates.
• Support coordination of small office celebrations, recognitions, and team events as needed.

Timekeeping & Payroll Support

• Serve as the department timekeeper, ensuring accurate time entry for all employees.
• Assist staff with timekeeping issues, corrections, and payroll-related questions.
• Run and review timekeeping reports to ensure compliance with deadlines.

General Administrative Duties

• Draft, proofread, and distribute internal communications and documents.
• Maintain office supplies and coordinate procurement as needed.
• File, organize, and manage administrative records.
• Provide additional support to leadership and staff as assigned.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 4 years of administrative front desk experience, preferably in a fast‑paced environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Excellent communication, customer service, and interpersonal skills.
• Strong attention to detail and ability to meet deadlines.
• Experience with timekeeping or payroll systems (e.g., Kronos, Workday) is a plus.
• Ability to multitask, prioritize work, and maintain professionalism under pressure.
• Reliable availability for the required 9:30 AM – 6:00 PM schedule