Administrative Secretary, Educational Development

Min Qualifications

• High school or equivalent with 4 years of related experience.

Specific Job-Related Duties

Responsibilities include, but are not limited to:

• Assists assistant deans, directors and course coordinators as needed
• Schedules meetings and maintains electronic calendars for numerous faculty and staff
• Produces promotional announcements for educational events
• Maintains physical bulletin boards and website
• Assists with ordering/purchasing supplies
• Composes, types and proofs finished copies of confidential correspondence
• Updates and produces statistical and financial reports as necessary
• Types meeting minutes, manuscripts, or technical material using appropriate computer software
• Develops and monitors department record keeping and filing systems
• Determines work priorities and monitors progress toward work deadlines
• Acts as a liaison with other campus departments on routine matters
• Adheres to internal controls established for the departments
• Performs other and related duties as required

Preferred Work Experience

• Procurement and travel/expenses transactions
• Kronos
• Excel
• Proficient in Word
• Proficient in Microsoft Outlook
• Proficient in O365 SharePoint

Salary:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.