Administrative Coordinator, SON Vice Dean's Office

Min Qualifications:

Bachelor's degree or equivalent in related field; 3 years related experience.

Specific Job Related Duties:

• Provide administrative support for the various divisions within the Office of the Vice Dean.
• Responsible for administrative support tasks at an executive level.
• Perform a high level of administrative duties while maintaining confidentiality, including independent problem-solving; project planning, management and coordination; serving as a liaison with on- and off- campus entities and agencies to facilitate successful interactions; production of agendas and minutes for distribution in a timely manner; and coordinating and planning to ensure advance preparation for meetings.
• Provide administrative and data clearinghouse support for the Assistant Dean of Organizational Effectiveness and Evaluation
• Compose and prepare general correspondence and/or compile statistical and annual reports, graphs, charts, presentations, faculty development spreadsheets and other data collection and compilation as needed.
• Prepare and submit departmental requisitions, purchase orders, invoice payments, travel authorizations and employee reimbursements.
• Assist in the planning and scheduling of faculty development workshops, accreditation and consultation visits, and off-site conferences. Provide administrative support to coordinate calendars, generate and distribute itineraries, manage travel and hotel arrangements, meals, honorariums, hand- outs, etc.
• Exercise independent judgment, seeking appropriate counsel, to initiate follow-up with UTMB and School of Nursing administration, faculty, staff, students, and outside agencies to ensure that all activities are accomplished in a timely manner.

Salary Range:

Commensurate with experience

Preferred Skills:

• Attention to detail
• Prior experience with Campus Solutions and Query Manager preferred
• Advanced Microsoft Suite experience (i.e. Excel, Word, Forms)
• MBA preferred
• Prior experience with Cobblestone preferred
• Qualtrics experience preferred

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.