Administrative Coordinator, Internal Med-General Medicine

Min Qualifications:

Bachelor's degree or equivalent in related field; 3 years related experience.

Specific Job Related Duties:

• Provide high level of administrative support to the faculty and staff of the Division of General Internal Medicine
• Coordinate physician schedules for ambulatory and inpatient settings; identify potential scheduling conflicts and seek resolution
• Prepare and submit requisitions, purchase orders, invoice payments, travel authorizations and employee reimbursements.
• Monitor discretionary and professorship accounts, reconcile expenditures monthly
• Assist with Medical Staff appointment and reappointment process
• Maintain records of faculty licensure and certifications, ensuring all are current
• Update and maintain faculty CVs
• Maintain division website
• Serve as Kronos timekeeper for division faculty and staff
• Maintain files in accordance with the current Records Retention schedule
• Schedule, coordinate, and organize appointments, meetings, and rooms.
• Perform miscellaneous clerical tasks, such as making copies, filing, and faxing.

Preferred Skills:

• Demonstrate ability to perform, with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment
• Demonstrate skill and proficiency in the utilization of various software and web-based applications, spreadsheets, and databases
• Possess excellent verbal, written, organizational and interpersonal skills
• Ability to operate independently as a results-oriented, decision maker capable of maintaining professional relationships with all levels of institutional personnel 

Salary Range:

• Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.