Administrative Associate, Preventive Medicine & Population Health

Min Qualifications:

• Bachelor’s degree or equivalent in related field

Specific Job Related Duties:

• Coordinates Commercial and Executive Space Medicine Clinic operations.
• Coordinate Aerospace Medicine Grand Rounds CME/MOC process, Journal Club, summer courses and other didactic sessions.
• Submit and maintain credentialing process for division healthcare providers.
• Process travel for ASM faculty, staff and contract employees.
• Provide administrative support to the Aerospace Medicine Residency Training program.
• Works with course director to coordinate the Aerospace Medical School Track.
• Provides staff assistance in the development and interpretation of policies and procedures relative to the division.
• Assists with maintaining and reconciling divisional accounts.
• Organizes the secretarial and clerical operations of the department by establishing, reviewing, and revising internal procedures and workflow.
• Acts as divisional liaison with other departments and agencies regarding inventory control, records retention, equipment, and maintenance repair, purchasing, safety, and other administrative matters.
• Adheres to internal controls established for department. 
• Performs related duties as required.

Salary Range:

Commensurate with experience 

Preferred Work Experience:

• New Innovations, Adobe Acrobat, KRONOS
• PeopleSoft and Service Center a plus
• 1-3 years administrative experience
• MS Office, EPIC/Cadence, remote video/meeting platforms (MS Teams, Zoon, etc.), SharePoint
• Strong organizational, communication and customer service skills

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.