Administrative Associate, Associate VP For Student Services

Min Qualifications:

Bachelor's degree or equivalent in related field. No experience required.

Specific Job Related Duties:

• Assists in the preparation of the departmental budget.
• Maintains the current status for the budget and grants including income and expenditures.
• Provides staff assistance in the development and interpretation of policies and procedures relative to the department.
• Organizes and directs the secretarial and clerical operations of the department by establishing, reviewing, and revising internal procedures and work flow.
• Acts as department liaison with other departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters.
• Coordinates personnel matters with the Human Resources Department and ensures compliance of the department with current Human Resources policies, procedures, and practices.
• Compiles and prepares financial, statistical, and annual reports.
• Adheres to internal controls established for department.
• Verifies expenditures and reconciles errors on area accounts.
• Maintains detailed reports and records of account data.
• Maintains inventory of needed supplies for designated support area and processes requisitions for routine purchases utilizing on-line ordering system.
• Performs all purchasing procedure tasks including Procurement Card in accordance with institutional policies and procedures.
• Arranges travel and enters information in on-line system to process employee reimbursements and check requests ensuring compliance with institutional policies and procedures.
• Processes reimbursements and check requests.
• Performs recording secretary duties for committees or team meetings (i.e., prepares agendas, minutes, and reminders).
• Schedules, coordinates, and organizes appointments, meetings, and rooms.
• Creates and maintains databases and spreadsheets
• Provide administrative support as needed to AVP for Student Services and, as appropriate, other leaders and functions in the Office of Student Services.
• Performs related duties as required.

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.